hoa management
packages
Managing an HOA doesn’t have to be stressful. Whether you’re juggling bookkeeping, vendor coordination, or resident concerns, our comprehensive HOA management services are designed to keep your community running smoothly. With years of experience in HOA administration, we handle the tasks that matter most so you can focus on fostering a harmonious neighborhood.
From streamlined electronic payment coordination to full-service vendor management, we offer tiered packages to fit your community’s unique needs. Choose the plan that works best for your HOA, and let us handle the rest.
01 streamlined payment solutions
We coordinate electronic payment options for HOA dues and process mailed checks via mobile deposit for quick, hassle-free accounting.
02 comprehensive services
Tailored packages designed to fit any community size or budget.
03 reliable communication
Stay connected with clear, transparent updates for your board and residents.
04 stress-free management
Let us handle the details while you focus on building a stronger community.
choose your monthly package
Find a plan that fits your business needs!
hoa basic package
$499
Starting Monthly
Perfect for smaller communities or those just starting with professional management services.
Bookkeeping: Maintain accurate financial records and track HOA dues.
Invoicing & Payments: Coordinate electronic payment options for HOA dues and process checks received via mobile deposit.
Mail Management: Receive and process HOA mail.
Voicemail Service: Collect and manage HOA calls via a dedicated voicemail box.
Basic Form Support: Provide and process forms for complaints and service requests.
hoa standard package
$999
Starting Monthly
Ideal for medium-sized HOAs that need expanded services and better communication tools.
*Includes all services from the HOA Basic Package.
Website Management: Build and maintain an HOA website to host essential information, forms, and meeting minutes.
Vendor Coordination: Schedule and manage services for snow removal, mowing, and sprinklers.
Enhanced Communication: Manage community updates via the website and email campaigns.
Payment Tracking: Provide regular updates on payments received and follow up with residents for any outstanding dues.
hoa comprehensive package
$1,499
Starting Monthly
For large HOAs or communities that require full-service management.
*Includes all services from the HOA Standard Package.
Resident Directory Setup: Assist a board member or volunteer in creating and maintaining a resident directory.
Full Vendor Coordination: Handle all communication and scheduling with external vendors.
Advanced Form Support: Custom forms for architectural changes, landscaping requests, and other HOA-specific needs.
Monthly Reports: Detailed summaries of expenses, vendor activities, pending tasks, and payment updates.
FAQs
What does an HOA management company do?
We take care of essential administrative tasks to ensure your HOA operates smoothly. Our services include bookkeeping, vendor communication, resident communication, and website management, all tailored to your community’s needs.
How are your services different from other HOA management companies?
We combine a personal touch with advanced automation to provide efficient, customized services. We’re committed to making every community feel valued and unique, offering a level of care that sets us apart.
Do you provide on-site management?
Our services are primarily remote, but we can assist with coordinating in-person meetings or events as needed.
Can we customize the services in our package?
We work closely with each HOA to ensure our services meet your specific needs.
How do you handle HOA dues and payments?
We coordinate electronic payments, including ACH and credit card options (processing fees may apply). Checks mailed to us are processed via mobile deposit for quick and secure handling.
Do you provide financial reports?
Yes, we deliver regular financial reports, including income, expenses, and outstanding dues, to keep your board informed.
What happens if a resident misses a payment?
We handle follow-ups with residents on overdue payments and provide updates to your board about delinquencies.
Do you negotiate vendor contracts?
No, we do not manage or negotiate contracts. However, we handle all communication with vendors to ensure services like snow removal, landscaping, and sprinklers are scheduled and completed on time.
Can you work with our current vendors?
Yes, we are happy to coordinate with your existing vendors or assist in finding new ones if needed.
How do you communicate with residents?
We use email and texting services to ensure all residents are kept informed of important updates and announcements. Additionally, we manage a professional voicemail service for HOA-related inquiries.
Can residents submit requests or complaints through your services?
Yes, we provide forms for complaints, architectural requests, landscaping approvals, and more. These can be submitted through the HOA website or via email.
What does the HOA website include?
Our websites are designed to keep your community informed. They feature forms, meeting minutes if desired, community updates, FAQs, and announcements. We can also set up a resident directory if desired.
How often is the website updated?
We update the website as often as needed, based on your HOA’s activities, meetings, and announcements.
What automation tools do you use?
We use automation for payment processing, resident communications, reporting, and streamlining tasks for greater efficiency and accuracy.
What is the process for getting started?
Contact us to schedule a consultation. We’ll discuss your community’s needs, recommend the best package, and guide you through the onboarding process.
Do you provide legal assistance for HOA disputes?
No, we do not offer legal advice or assistance. However, we can recommend trusted legal professionals if needed.
How do you handle privacy and data security?
We use secure systems to manage financial data, resident information, and communications, ensuring your HOA’s information is always protected.
disclaimer
While our services are comprehensive and designed to make HOA management as seamless as possible, there are certain responsibilities we do not handle:
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Contract Management: We facilitate communication with vendors, but we do not manage or negotiate vendor contracts.
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Legal Advice: We do not provide legal counsel or handle legal disputes.
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Tax Advice: We do not provide tax advice, but will work with your HOA’s CPA to ensure annual taxes are filed accurately and on time.
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On-Site Presence: Our services are primarily remote. On-site management is not part of our offerings
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Property Maintenance: We coordinate vendor communication, but do not directly perform maintenance tasks.